Spend time gathering names, mailing addresses and e-mail addresses of potential donors
- Volunteers for the agency
- Board members
- Attendees at agency functions
- Families of clients, former clients, as appropriate
- Individuals who have given to other groups (arts, universities, United Way)
- Representatives of businesses which have given to other groups.
Divide the names you have gathered in three groups:
- Potentially large donors- These are individuals you will visit
- Potentially medium donors-These are individuals you will call
- Potentially small donors- These are individuals you will send a mailing to
Factors in deciding who should be in which pile are the time available to make visits, phone calls and mailings. Another factor is how much these individuals have previously given to your campaign and that of other agencies.
Make sure to involve potentially large donors in your agency before you visit them:
- Invite them to an open house
- Send them materials about your program
- Include them on an advisory committee
- Invite them at no cost to any programs you offer
Learn as much as you can about businesses before you visit:
- Past giving
- Procedures for making requests
Once you begin an Annual Campaign with careful planning, you are on your way to success.
Visit as many potential donors as you can. Call them to set up appointments in their office or home. Begin by asking them to discuss any contacts they have had with the agency such as visits to an open house or an agency special event. Describe briefly the programs that could be undertaken if the agency raised the funds included in the budget.
Ask for a specific gift as an “investment in the community.” This number would be the largest amount you think they might contribute.
Thank the donor for any amount they pledge. When you return to the office, confirm the amount of the pledge and thank them again.
If the prospective donor does not make a pledge, do not get discouraged. Perhaps they will give next year.
Meet with the planning committee again to share what you learned at each visit.
By spending quality time planning for fundraising, you will avoid the major reason why fundraising campaigns fail.